Town & Gown operates solely through the effort of volunteers. The most visible are the actors on stage, but the shows could not happen without the efforts of countless other people, from set builders, costumers, light and sound techs, and prop masters, to box office attendants and ushers.
Front of House
Volunteers are needed to help our patrons with ticketing, concessions, and seating before and during the show. These volunteers are the face of our theatre to our patrons and must exude a warm, interested, and helpful demeanor. Front of House requires a four-person team for every performance. In return for their effort, each Front of House volunteer receives a voucher good for one free show ticket. Training and instruction sheets are provided for all volunteers. We recommend you start out ushering, then see if you have an interest in taking on box office duties after you learn a little more about our operation.
For more information, please contact Front of House at email@example.com.
One Box Office Manager is needed for every performance to sell tickets to walk-up patrons. Tickets may be purchased with cash, check, or credit card and the sale is managed through an internet app using an easy-to-learn point-of-sale system. Volunteers should be outgoing, welcoming, and be comfortable with basic math. This volunteer is responsible for reconciling all money with tickets sold, securing funds, and preparing the box office for the next performance.
One Assistant Box Office Manager/Concessions volunteer is needed for every performance to distribute will call tickets (tickets pre-sold from online sales) and sell concessions. Volunteers should be outgoing and welcoming and be comfortable with basic math and making change. Volunteers should be able to bend and stoop and will be responsible for restocking concessions as needed for the next performance. This volunteer is responsible for reconciling all concession money at the end of the show.
Two Ushers are needed for every show. Ushers are responsible for pre-show tidying of the lobby and house, greeting patrons, checking tickets, answering directional questions, and helping people find their seats. Volunteers should be outgoing and helpful, know the physical layout of the theatre, be able to stand and walk for an hour before the show, and be able to read and decipher information on a paper ticket.
Actors make up the most visible part of the Town & Gown community. Town & Gown’s shows are made up of two series: Mainstage and Second Stage. All Mainstage shows hold auditions, and Second Stage shows tend to do the same. Auditions typically consist of cold readings, with a singing component for musicals. Auditions are open to all experience levels. Different shows may have different needs, so please contact the director of the show you’re interested in to learn more.
The theater is like an iceberg – 90 percent of it goes on underneath the surface. Every show involves a tech team and backstage crew who interact daily with the show and its staff. This can be anything from helping organize and run auditions to helping the actors quickly change costume during the show. There’s something for everyone and it’s a great way to meet people and get involved at Town & Gown without setting foot on stage.
Stage Managers are the core organizers of each production. They interact with every person involved in the show and are responsible for communicating with all of these parties. Stage Manager duties may include taking blocking and line notes, contacting cast members, and other organizational tasks the current director may need to be carried out. Once the show opens, the stage manager is responsible for ensuring that the entire process (acting, technical, and set elements) runs smoothly. Stage managers must possess excellent organizational skills and have internet and e-mail access. For more information, contact firstname.lastname@example.org.
Sets for every show at Town & Gown are built by the current cast and crew. They always welcome help from other volunteers! Set call generally occurs each Saturday from 10 AM-5 PM and each Sunday from 12 PM-4 PM in the 5 weeks leading up to each Main Stage show, but you should contact each director to learn their specific schedule. No experience or expertise is required, and you can feel free to drop in.
Board Operators typically operate the light and/or soundboard during tech week and during the run of the production. This typically involves very precise timing and attention to detail, even some good hand/eye coordination. Light and sound designers will work with the director to train you on cues in the week preceding the show. Board operators will need to be at the theatre weeknights during tech week and during every performance. No technical experience is necessary for these positions. For more information, contact email@example.com.
The Hair/Make-up volunteer instructs cast members on how to do time/location appropriate hair and make-up for their characters. The Hair/Make-up volunteer attends the show a few times during tech week. This volunteer must be familiar with hair and make-up tools and must be able to instruct others on these skills. For more information, contact firstname.lastname@example.org.
Wardrobe Crew works during tech week and the run of the production to assist actors with their costumes. These positions typically include assisting in any quick changes actors must do, checking to make sure actors have all of their costume pieces, and making any small costume repairs that may be needed during the run of the show. Wardrobe Crew must be able to work quickly and under pressure. For more information, contact email@example.com.
Designers work with the show’s director, the rest of the design team, and other show crew to establish a look for the production. These processes begin well before auditions and end sometime in the week before the show opens. Designers must have a vision for their design, but also be willing to adapt based on the needs of the director, the space, and the show.
The poster is one of the most visible and lasting parts of a show’s publicity. Each poster design is put on T&G’s website, Facebook page, and printed to be hung up around town. A poster designer must be able to interpret the feel of a show into a work of art while adhering to the director’s and Publicity Chair’s requirements for the design. Poster Designers need to have strong design skills in an electronic format. For more information, contact firstname.lastname@example.org.
The set includes everything that is constructed on stage to establish the look of the production. Depending on the play and the intricacy required of the design, sets can be stationary or can move and transform throughout the show. Set Designers need a strong handle on geometry, construction basics, and the ability to create and use blueprints or set designs. Free weekends to attend set call is also helpful. Set calls are usually Saturdays from 10 am to 4 pm and Sundays from 12 pm to 4 pm. For more information, contact email@example.com.
Lighting Designers ensure not only that our actors are visible to the audience but contribute to establishing the correct setting and mood within scenes. A lighting designer needs meticulous attention to detail, a basic knowledge of lighting instruments, and the ability to program an Express lightboard. For more information, contact firstname.lastname@example.org.
Costume Designers establish and provide all things actors wear, and occasionally also provide pieces that actors handle. Costume Designers must meld the play’s requirements, the director’s vision, their own vision, and the needs of the actors to create a cohesive look for the entire show. Strong vision, attention to detail, ability to research various play settings and sewing skills are necessary for this position. For more information, contact email@example.com.
Sound Designers provide the audible effects for each show. Town & Gown is equipped with QLab, a sound board, and three CD players, all of which are at the sound designer’s disposal. The amount of sound work needed for each show varies depending on the script, the director, and the sound designer’s vision.
Behind the Scenes
Every show at Town & Gown is made up of the important work of many people. While the audience may only see the final result of their work, the people who help out at weekend set calls are some of our greatest contributors. Set calls generally occur each Saturday from 10 AM-5 PM and Sunday from 12 PM-4 PM in the 5 weeks leading up to each Main Stage show. Volunteers are welcome to drop in during these times, but please email the current director to see what their specific schedule looks like first. No prior experience or knowledge is necessary. Each contributor is considered a part of the show’s crew and will be credited in our program.
Show auditions can be a very busy time at Town & Gown. Show staff is typically occupied watching the auditions, so we need 1-2 volunteers to help manage auditions from our lobby. This position includes passing out audition sheets, collecting these sheets once they’re filled out, and assigning short (pre-selected) scenes for actors to read for auditions. Directors and Assistant Directors will help you through this process. Volunteers need strong organizational skills and the ability to move quickly in and out of the theater. Main stage auditions are held the Monday and Tuesday of the second week of the Main Stage show. Second Stage shows occur at the director’s discretion. For more information, contact firstname.lastname@example.org.
Sets for every show at Town & Gown are built by the current cast and crew. They always welcome help from other volunteers! Set call generally occurs each Saturday from 10 AM-5 PM and each Sunday from 12 PM-4 PM in the 5 weeks leading up to each Main Stage show, but you should contact each director to learn their specific schedule. No experience or expertise is required, but it is helpful to be comfortable with power tools and to have a basic understanding of construction and geometry.
Lighting Design Crew
Lighting Crew assists the designer in making his or her vision a reality by helping hang and focus lighting instruments. No experience or expertise is required, but the ability to follow precise directions is very helpful. You must be able to climb ladders. For more information, contact email@example.com.
The Props Master provides all of the smaller set enhancements that actors handle onstage during the show. At times these props can be somewhat obscure and require either intense hunting or construction from scratch. Props masters front the money they spend on props and then are reimbursed by the theatre. Properties require an interest in the show, the ability to research, and your own transportation.
Set Artists use their skills to turn to blank walls and platforms into fully realized environments. Sets are usually ready to be painted by the final two weekends of the show’s rehearsal process and painters of all skill levels are welcome. The set call is generally Saturdays from 10 AM-5 PM and Sundays from 12 PM-4 PM, but please contact the show’s director for a specific schedule. For more information, contact firstname.lastname@example.org.
Sound Design Crew
A Sound Design Crew member is someone who helps during set calls or the final week of rehearsals to assist the Sound Designer in setting up microphones, wires, the soundboard, music, sound effects, and/or any other sound material needed for the production. The amount of sound work needed for each show varies depending on the script, the director, and the sound designer’s vision. For more information, contact email@example.com.
Representing Town & Gown
While much of Town & Gown’s volunteer work occurs on or backstage, it is equally important for the theatre to represent itself positively to the community and our audience. These volunteers put their energy into making the theatre run seamlessly, our publicity look professional, and the experience of attending Town & Gown always exceptional for our patrons.
The dramaturg’s contribution to a show at Town & Gown is to categorize and discuss the various types of shows, including their interconnectedness and their styles. The dramaturg serves as elucidator of history or spokesperson for deceased or otherwise absent playwrights or composers. This volunteer works on the historical and cultural research into the show and its setting. Occasionally, a dramaturg will also create educational, written material for the director, actors, and/or show’s program and work extensively with the director prior to the first rehearsal. This position requires a deep interest in historical research and the ability to produce written, easily understood material on this research.
At Town & Gown, the producer frequently acts as the treasurer of the show. The producer finds sponsors or underwriters, makes deals with businesses in the local community to provide actors or patrons with discounts and keeps track of the show’s budget. A producer also can keep the director on track with deadlines and other necessary information. Any additional tasks, as well as the producer’s involvement in those listed above, are at the director’s discretion. Producers should have an understanding of and the ability to manage a budget.
A show’s publicist works with Town & Gown’s Publicity Chair to best publicize the production. As the publicist has a familiarity with the show, this volunteer can draft content that best emphasizes the show’s strengths. Duties include writing the show’s press release, scheduling and managing the show’s publicity photo shoot, and various other publicity-related duties. A person volunteering for this position needs to have strong organizational skills and strong written/verbal skills.
What would a show be without pictures? More importantly, how would we advertise a show without pictures? Photographers are crucial to each production’s publicity efforts. We request photographers take publicity shots one night during rehearsal, as well as actor headshots two weeks out from the opening. We happily trade advertisement space in our program or lobby in exchange for photography services.
Opening Night Reception Coordinator
Every show at Town & Gown opens with a celebration – our opening night reception. These receptions can either be professionally catered or be homemade and organized by the reception coordinator. The Reception Coordinator is provided with a small budget and typically sets up the reception after the show’s intermission. Careful budgeting, networking, and/or culinary skills are necessary for this position.
In addition to show-related volunteer positions, Town & Gown also needs the specialized skills of our volunteers for exciting new projects and opportunities. Please contact our Special Projects Coordinator, Beta Vitale, at firstname.lastname@example.org to ask questions and get involved.
Public Relations Intern
Skills/equipment: Entry-level (or more skilled) Public Relations person or Marketing/Public relations major to help promote Town & Gown shows and initiatives.
Time required for job: Can have as much or as little involvement as you like, but must meet certain deadlines.
Description: Town & Gown sends press releases and promotional materials to local press outlets. We would love to have more engagement with the public, and sell out every show.
Physical Archive and Rehearsal Photographer
Skills/equipment: Entry-level (or more skilled) photographer with their own camera
Time required for job: Can be completed according to your own pace. Can have as much or as little involvement as you like, but must attend some scheduled rehearsals (usually during weekdays 7pm to 10pm), and some set builds (usually on the weekends).
Archive photography Town & Gown has physical copies of all show posters and a cast photo housed at the Hargrett Library at UGA. We would like all of these items in the archive to have a high-resolution photograph or scan.
Upload high-resolution images to a shared DropBox (free for you to use).
Rehearsal/show prep photography Town & Gown would like to get more images of rehearsals to share in short films and social media. Drop by during a rehearsal to get some behind-the-scenes images for us to share.
Rehearsal and Short Film Videographer/Filmmaker
Skills/equipment: Entry-level (or more skilled) videographer or photographer with their own camera; contribute as much or as little time as you like.
Time required for job: Can have as much or as little involvement as you like, but must meet certain deadlines. Come during scheduled rehearsals (usually during weekdays 7pm to 10pm), or set builds (usually on the weekends). We will also set up interviews with some of the directors and volunteers for a short film.
Description: Town & Gown would like to get more footage and images of rehearsals to share in short films and social media. Drop by during a rehearsal to get some behind-the-scenes footage for us to share. If you’re interested in filmmaking, we will be using this footage for some behind-the-scenes short films, and would love help with editing and producing the films.
Short Film Editor/Filmmaker
Skills/equipment: Entry-level (or more skilled) film editor with their own equipment and software
Time required for job: Can be completed according to your own pace, but must meet certain deadlines.
Description: Town & Gown is producing a series of short films to showcase our volunteers. We are in need of a videographer/editor to help put these films together for the public.
Digital Archive File Organizer
Skills/equipment: Person with good organizational skills, entry-level technical skills, access to a computer and internet.
Time required for job/deadline: Can be completed according to your own pace
Description: Town & Gown has a great deal of items in their digital archive which are not organized. We need help re-naming and organizing files to adhere to a new, more practical system.
Additionally, update a google sheet that specifies which shows have digital versions of programs and posters, and which modern-day shows are “missing” items from the archive.
Shed Renovation Coordinator
Skills/equipment: Person with good organizational skills, familiarity with construction/renovation projects a bonus.
Time required for job/deadline: Ideally completed by June 2022
Description: Town & Gown has a budget to repair/renovate the storage shed located on the theater property. We are in need of a person to gather bids from contractors, get board approval, supervise the project, and keep the board in the loop about progress.